Instructions for oral presentations


Authors should bring their presentations (in PowerPoint or PDF format), using the template for presentations preferably, on a USB drive or CD-ROM, and must upload them to the computer in the Speaker Ready Room at least one day before their scheduled presentation. Congress staff will assist authors in uploading their files, and will transfer the presentation files to the computers in the presentation rooms. Computers will be available in the Speaker Ready Room so that authors can check their presentations.

The Speaker Ready Room is located in the Pavilion 4 of Lisbon Congress Center, and will be open during the following hours:

  • Sunday 13th         14:00 – 19:00 hours
  • Monday 14th         08:00 – 19:00 hours
  • Tuesday 15th       08:00  – 19:00 hours
  • Wednesday 16th 08:00  –  13:00 hours

Authors of Invited and Contributed papers will be allocated 15 minutes for oral presentations, and 3 minutes for questions and answers. 2 minutes will be allocated for change-over to the next presenter. Session chairs have the responsibility to ensure the session stays on time, and will enforce this timing.

Authors must identify themselves to the session chair in the meeting room no later than 15 minutes before the start of their session. Authors who do not present themselves at least 15 minutes before the start of their session may have their presentations cancelled.

In the event that an author does not appear for his or her presentation, a gap will be left in the program so that all other presentations in the session will occur at the times published in the final program.

Each meeting room will be equipped with a PC computer running Microsoft PowerPoint and Adobe Acrobat Reader, a projector and screen, and a laser pointer. Any additional equipment, including systems for audio playback, is considered special equipment. Requests for special equipment must be made to the Technical Program Manager by 2010, May 20. Requests for special equipment will be fulfilled if possible, but are not guaranteed.